Moving to a new office can be exciting but at the same time it’s filled with challenges!
There is so much to consider before making the move - figuratively and literally.
It involves nabbing the perfect deal, planning, and budget.
Whether you’re moving a floor up or down, in the next building or a purely new geographic locale, relocation can get quite stressful.
Your IT infrastructure tops the list!
If your new office space doesn't complement your already existing IT needs and future goals, it builds tension right from day one.
Especially, for small business owners, it can get overly expensive to attend to any issues post the move.
Xperteks can help with the pre- and post-moving process.
Contact them today!
In the meantime, here are a few tips from the Xperteks solutionists.
10 Valuable Tips for a Smooth and Stress-Free IT Infrastructure Move
1. Plan Your IT Move Well in Advance
Plan your move well in time - at least three months in advance to avoid undue stress.
Always remember larger the office space and more employees, the longer the planning.
Hence, plan wisely.
2. Elect a Single Point of Contact
Instead of having hundreds of contact numbers and email addresses for various department and services, appoint someone or hire an IT consultant to be the primary point of contact.
This decision of yours will ensure a more coordinated move and peace of mind.
3. Examine the New Premises
Before you seal the deal of your new office space ensure to get an IT expert like Xperteks to inspect the site.
An Xperteks solutionist will examine the existing layout and the infrastructure and see what amendments need to be made.
If you are shifting to a newly constructed site, a major advantage is you can begin planning your IT infrastructure on a blank canvas by building high performing network infrastructure from the ground up that suits
your needs the best.
4. Server Room or Data Center
As an element of site survey, determine where you are going to locate your server room or data center.
Does the area have sufficient space?
Is it air-conditioned and wired correctly?
Or do you need to build out a new area specifically to meet your requirements?
5. Choose to Move During Off-hours
Weekdays are busy and booked with to-do-list, clients, and customers.
It is always best to schedule your moving date during off-hours or over a weekend.
This way the expectations and deadlines aren't delayed or missed.
6. Update Machines and Equipment
While relocating from an older to a newer office space, it’s probably the best time to upgrade your machines and equipment.
Replace the outdated systems and software and invest in the latest technologies.
This action will facilitate super-fast work as well as increase in productivity.
7. New Internet Connection
These days an internet or a Wi-Fi connection is indispensable to its smooth functioning.
A new internet connection can take time, especially while setting it up in commercial spaces.
Other factors that may contribute to the same are your location, type of building, availability of quality internet service providers.
Don't assume you'll get the similar internet services in your new office. Your new location can affect the internet speed.
8. Invest in Cabling
The cables play a very significant role in determining the maximum speed of your internet connection.
Get at least three to four different quotes when considering cabling.
Remember, cheapest isn't always the best option!
When you settle for cheaper alternatives, you may successfully cut down cost now, but in the long run, you may need to spend extra due to failure or reliability issues.
Don't forget to look into the warranty.
9. Communicate With Clients
Ensure the clients are informed of the momentary disruption.
It’s always a good idea to let them know in advance about the dates, location, and anything that can affect their business when you’re moving.
Set up alternatives for your employees to access emails, files, and folders during the move so that the work is not affected.
10. Have a Business Continuity Plan in Place
The only thing predictable is change.
Sometimes, things can go wrong while moving.
Have a business continuity plan to ensure you can continue operating even if complications arise.
It would be ideal to keep your existing network running before you complete your move.
This way even if something unexpected occurs you can stay operational while it is being dealt with.
Need Help Moving Your IT Infrastructure?
We would love to guide you on how to move your IT infrastructure to your new office.
We help make the whole transition very smooth and problem-free.