Do you know the 4 commandments of email security hygiene that you must practice every day? If not, this article is for you… keep reading!
4 Email Security Best Practices For 2021
1. Use Different Passwords for Different Email Accounts.
It’s easy to come up with one simple, clever, strong password that’s easy to remember, and you’ll be tempted to use it for every account. However, it’s a very bad idea!
If you come under the radar of some hacker-opportunist, then one of your accounts can get compromised. As a rule of thumb in the Hacker’s-Book-of-Secrets, the hacker will use the same password with every other account under your name.
Using different passwords for different accounts is a best practice. You can use a password manager to make sure you don’t have to remember every single password.
3. Improve Your Endpoint Security Hygiene
Endpoint email security includes a mix of tools to protect end users’ devices from being compromised by cyber-criminals. Employees are often targeted using phishing emails, malware, spam, and other strategies. If an employee opens or clicks any link within the email body, the system gets compromised and infected—providing a gateway to access the corporate network.
Businesses should implement endpoint email security as part of cybersecurity service in NYC to safeguard the corporate network. Such a service can block malware and spam emails from suspicious IP addresses.
Endpoint security practices ensure that the devices connected to the corporate network meet the necessary security compliance, guided by company policies. For example, remote devices with expired antivirus software and turned-off operating system updates are denied access.
Below are simple steps that you can ask your employees to implement to secure your ecosystem:
- Don’t store your passwords on sticky notes or anywhere in public
- Create strong passwords with characters(@) instead of letters (a)
- Don’t use one password for multiple accounts and websites
- Don’t come up with passwords that are connected to your name, age, birthdates, friends names, and other interests that can be easily found out
4. Employee Education/Training on Cybersecurity Practices
We always recommend companies undertake the responsibility to educate their employees on cybersecurity best practices. Often overlooked, it’s very crucial for the success of your cybersecurity strategy. Every employee can either be your greatest asset or your weakest link.
If you’re a small business, you’re more prone to a cyber attack. It’s a common misconception that small businesses don’t find themselves in trouble, but that’s not true! Many small businesses today are at the forefront of most notable cybercrime cases. The reason is simple small businesses don’t possess the necessary cybersecurity safeguards to wave off such attacks, making them an easy target.
You can follow the below cybersecurity awareness tips for your employee-training sessions:
- Provide a brief session on the importance of having separate email accounts for personal and business
- Provide a brief session on why employees shouldn’t check their business emails using their personal devices or mobile phones
- Explain why updating email passwords regularly can widely ensure the safety of the corporate network
- Encourage employees to use complex passwords